What are the forms of duplication of documents in Vietnam?

What are the forms of duplication of documents in Vietnam?

Pursuant to Article 25 of the Decree 30/2020/NĐ-CP stipulating forms of duplication of documents in Vietnam as follows:

1. True copies, including: True paper copies of paper documents; true paper copies of electronic documents; true electronic copies of paper documents.

a) True paper copies of paper documents are made by photocopying original paper documents or primary paper documents.

b) True paper copies of electronic documents are made by printing original electronic documents.

b) True electronic copies of paper documents are made by digitalizing paper documents and digitally signing by entities.

2. Exemplified copies

a) Exemplified copies, including: Exemplified paper copies of paper documents; exemplified electronic copies of paper documents; exemplified paper copies of electronic documents.

b) Exemplified copies are made by printing or photocopying true copies.

3. Extracts

a) Extracts, including: Paper extracts from paper documents; electronic extracts from paper documents; electronic extracts from electronic documents; paper extracts from electronic documents.

b) Extracts are taken from documents by completely reproducing their formatting structures and contents.

4. Formatting structures and techniques of true copies, exemplified copies and extracts shall be subject to regulations laid down in Appendix I hereto.

Which authorities has competency in duplication of documents in Vietnam?

Pursuant to Article 27 of the Decree 30/2020/NĐ-CP stipulating duplication authority in Vietnam as follows:

1. The entity’s head shall be accorded authority to decide the duplication of documents that it issues, documents that other entity sends it, and regulate the authority to sign copies of documents.

2. Replicating, photocopying documents or objects containing state secrets shall be subject to laws on protection of state secrets.

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